Committee EOI Frequently Asked Questions

View from Warragamba Lookout

At the end of each 4 year term of Council, Community Advisory Committees (CAC) are dissolved and new CACs are created following the election of the new Council.  CAC members are appointed through an Expression of Interest (EOI) process for a period of 4 years.  Following an initial call for Expressions of Interest in February 2017 the CACs have now been formed.  There are however some remaining vacancies and so a second EOI process is being run to fill these positions.  This EOI process will run from Monday 3 April – Friday 12 May 2017.  Previous CAC members are encouraged to re-apply for positions.

Under the Local Government Act 1993 Councils can appoint ‘Community Advisory Committees’ (CACs) to provide advice to Council and support the decision-making process.  Council values the contribution that local people can provide in terms of their expertise and experience, providing a fresh perspective on local and regional issues.

CACs can be established for a range of purposes including advising Council on planning community events and celebrations (e.g. Australia Day Awards Committee) as well as issue based community advisory committees (e.g. Tourism and Heritage, Disability Access, Transport and Road Safety).  The role of the CAC is to provide advice and recommendations to inform the decisions made by Council. 

Participating in a Community Advisory Committee can be a very rewarding experience, providing an opportunity to give back to the community and share your experiences and expertise.  Committee membership is also an opportunity to get to know others with similar interests and to understand a diverse range of perspectives.  

Interested community members can complete an Expression of Interest (EOI) form available on Council’s website or by calling Toni Spence on 4677 9507 (during business hours).  The EOI form asks applicants to outline their experience, what they can contribute to the particular committee as well as asking them to commit to a set of rules called the ‘Operational Guidelines & Terms of Reference’ which help the committee to operate in a way that respects a diversity of opinion and constructive contributions from members.

 

Community Advisory Committees generally consist of a Convenor/Chairperson (Council Officer) and a number of volunteer Committee Members.  The maximum number of members is outlined in the Operational Guidelines & Terms of Reference (which set out the rules of operation of the CAC) and can vary depending on the focus area of the particular committee.  A ‘Quorum’ (minimum number in attendance) is required for the meeting to take place or for recommendations to be made.  This quorum is usually 5 people.  Membership is open to people who live, work or have an interest in Wollondilly Shire.

Some applicants may apply to participate in more than one committee if they choose to.  Applicants should be aware of the time commitment involved in participating in more than one committee as well as the rules around regular attendance. 

To ensure a fair distribution of available positions, Council may choose to limit the number of CACs an individual is a member of during the assessment process.  Separate EOI forms must be completed for each CAC you are interested in.

Generally, committee members are required to attend meetings (usually monthly or quarterly)*, review meeting minutes/relevant documents, follow-up actions arising from meetings and provide input to the meeting process.  Depending on the focus of the particular committee there may be a requirement to help with policy development, projects and events associated with the committee. The Operational Guidelines & Terms of Reference for each committee outlines this in more detail.

*If you have any particular requirements that make attending the regular meetings difficult, please advise us when you complete your EOI.  Reasonable adjustments may be made to help facilitate your participation.

At the end of the EOI process (12 May 2017) the applications for vacant positions will be assessed by a panel against the criteria outlined in the EOI form.  The successful applicants will be invited to participate in the newly formed CACs.  Newly appointed committee members will also be asked to sign a code of conduct agreement at the first meeting of the CAC.